Policies and Procedures

General Information

This document contains a mixture of both global and departmental policies and procedures. Not all of the “unwritten” policies and procedures have made their way into this document, and each department may have some of their own policies that are not yet recorded. This is a living document and shall change from year to year as needs and goals change.

Policies are organized by Department and not by Executive Team member. The addendum has some sample forms and a few policy explanations.

Policies (Additions, Deletions, and Modifications): Any ConCom member of the current Norwescon may request a policy change. The ConCom member must present a proposal in writing to their Exec Team member and the Chair. It shall be reviewed and voted on by the Exec Team.

Definitions

Throughout this document the following definitions are used.

• Chair = Chair of Norwescon
• ConCom = Convention Committee
• Exec Team = Executive Team
• Vice-Chair = Vice-Chair of Norwescon
• GoH = Guest of Honor
• Volunteer = a convention member who volunteers time at the convention
• ConCom Member, Staff Member = a volunteer who meets the criteria for a staff membership and who has registered as staff for the current year
• Exec Team Member, Exec = a ConCom Member who is a director appointed by the Chair and Vice-Chair.