Airmeet Session Host Guide: Difference between revisions
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When you first bring the Panelists and Moderator to the stage, they will be brought into the Back stage area. All conversations there are private and are not shared with the Attendees (audience), | When you first bring the Panelists and Moderator to the stage, they will be brought into the Back stage area. All conversations there are private and are not shared with the Attendees (audience), | ||
[[File:Session_InviteSpeaker2Stage.png]] | |||
To invite people to the stage, click on their profile image. | To invite people to the stage, click on their profile image. | ||
'''NOTE:''' The above and next few screens are actual sessions. They are being used to show you, the Host how to invite Panelists to the stage. | '''NOTE:''' The above and next few screens are actual sessions. They are being used to show you, the Host how to invite Panelists to the stage. | ||
The below image is what Panelists and the Moderator will see in the lower left corner of the screen when they are first brought into the session. | The below image is what Panelists and the Moderator will see in the lower left corner of the screen when they are first brought into the session. | ||
[[File:Notice_YouAreAtTheBackstage.png]] | |||
People In Session | People In Session | ||
You can see details about people by hovering over them. | You can see details about people by hovering over them. | ||
Session_PeopleInSessionHover | [[File:Session_PeopleInSessionHover.png]] | ||
To invite people to the stage, the Host or the co-Host will click on their profile image. | To invite people to the stage, the Host or the co-Host will click on their profile image. | ||
Session_InviteToStageOrBlockUser.png | [[File:Session_InviteToStageOrBlockUser.png]] | ||
You get a menu to invite them to the stage or block them. | You get a menu to invite them to the stage or block them. | ||
Session_AwaitingSpeakerResponse.png | [[File:Session_AwaitingSpeakerResponse.png]] | ||
After clicking invite to stage, the Host sees the message Awaiting a response. | After clicking invite to stage, the Host sees the message Awaiting a response. | ||
Session_InvitedSpeakerView.png | [[File:Session_InvitedSpeakerView.png]] | ||
This is what the speaker sees when they are invited to the stage. | This is what the speaker sees when they are invited to the stage. | ||
They have to click the '''Accept Invite button''' to be brought up to the stage. | They have to click the '''Accept Invite button''' to be brought up to the stage. | ||
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Making Someone a Co-Host | Making Someone a Co-Host | ||
(insert directions here) | (insert directions here) | ||
Session_Co-HostComfirmation.png | [[File:Session_Co-HostComfirmation.png]] | ||
Once you have made someone a co-Host, will get the above message. | Once you have made someone a co-Host, will get the above message. | ||
'''NOTE:''' The button in green; Resume Session. This is the button you would click to start the session after pausing it. | '''NOTE:''' The button in green; Resume Session. This is the button you would click to start the session after pausing it. | ||
Pinning Speakers to Spotlight Them | Pinning Speakers to Spotlight Them | ||
To stop the focus from switching during a session you can pin speakers to the stage. This works best with 4 our fewer pins. | To stop the focus from switching during a session you can pin speakers to the stage. This works best with 4 our fewer pins. | ||
Session_PinSpeaker.png | [[File:Session_PinSpeaker.png]] | ||
Hover over a speaker to pin them to the session. | Hover over a speaker to pin them to the session. | ||
Session_4PinnedSpeakers.png | [[File:Session_4PinnedSpeakers.png]] | ||
Layout of the screen was changed so everyone could see each other. | Layout of the screen was changed so everyone could see each other. | ||
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Just before the session starts, the Host will hide themselves. | Just before the session starts, the Host will hide themselves. | ||
# Click eye Menu_eye-HideYourself.png icon to do this. | # Click eye Menu_eye-HideYourself.png icon to do this. | ||
Session_HideYourself.png | [[File:Session_HideYourself.png]] | ||
Then they will click the Hide me button. | Then they will click the Hide me button. | ||
Host View During Session | Host View During Session | ||
Session_HostViewWhenHidden.png | [[File:Session_HostViewWhenHidden.png]] | ||
As a Host and during a session, this is the view you have. | As a Host and during a session, this is the view you have. | ||
* '''NOTE:''' Live tag to the bottom left of the screen and the Rec tag is in red, which means the session is being recorded. | * '''NOTE:''' Live tag to the bottom left of the screen and the Rec tag is in red, which means the session is being recorded. | ||
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Speaker View Before Session | Speaker View Before Session | ||
Session_SpeakerView.png | [[File:Session_SpeakerView.png]] | ||
As a speaker, this is the view you see. | As a speaker, this is the view you see. | ||
Speaker & Host Backstage View On Arrival | Speaker & Host Backstage View On Arrival | ||
Session_BackstageModal.png | [[File:Session_BackstageModal.png]] | ||
Once you are invited to the stage and before the session starts, you will get the above message. Click the x in the corner to close it | Once you are invited to the stage and before the session starts, you will get the above message. Click the x in the corner to close it | ||
Working With Screen Sharing | Working With Screen Sharing | ||
Backstage_ScreenSharingExample.png | [[File:Backstage_ScreenSharingExample.png]] | ||
Screen has been shared by the Host. | Screen has been shared by the Host. | ||
Menu_UpArrowInRectangle-ShareScreen.png icon is what you would click to share your screen. | [[File:Menu_UpArrowInRectangle-ShareScreen.png]] icon is what you would click to share your screen. | ||
Menu_4ArrowsPointingOut-ShowFullScreen.png To make the shared screen large, click the arrow box in the upper right corner of the shared screen. | [[File:Menu_4ArrowsPointingOut-ShowFullScreen.png]] To make the shared screen large, click the arrow box in the upper right corner of the shared screen. | ||
Session_FullScreenScreenshare.png | [[File:Session_FullScreenScreenshare.png]] | ||
The screen after you have expanded it. | The screen after you have expanded it. | ||
The speakers can be minimized to see the whole shared image by clicking the underline in the upper left corner of the speaker video strip. | The speakers can be minimized to see the whole shared image by clicking the underline in the upper left corner of the speaker video strip. | ||
Use Menu_2ArrowsPointingTogether-ExitFullscreen.png icon to exit the full screen mode. It’s in the upper right corner. | Use [[File:Menu_2ArrowsPointingTogether-ExitFullscreen.png]] icon to exit the full screen mode. It’s in the upper right corner. | ||
Starting a Session | Starting a Session | ||
# The host will click the Start Session button in the upper ribbon. | # The host will click the Start Session button in the upper ribbon. | ||
# Everyone gets a 10-second warning that it will be starting. The yellow task bar gives you a countdown to when it will start. | # Everyone gets a 10-second warning that it will be starting. The yellow task bar gives you a countdown to when it will start. | ||
Session_StartingCountdown.png | [[File:Session_StartingCountdown.png]] | ||
# Continue waiting until you see confirmation that everyone is connected (no messages in bottom left of screen). | # Continue waiting until you see confirmation that everyone is connected (no messages in bottom left of screen). | ||
Session_Live.png | [[File:Session_Live.png]] | ||
Session_Video.png | [[File:Session_Video.png]] | ||
A session with a Video that can be shown. | A session with a Video that can be shown. | ||
Session_Q&A.png | [[File:Session_Q&A.png]] | ||
The host viewing this session is on the Q&A tab, note post a question at the bottom. There is a new post in the conversation tab, note yellow dot. | The host viewing this session is on the Q&A tab, note post a question at the bottom. There is a new post in the conversation tab, note yellow dot. | ||
Session_InteractingWithQuestions.png | [[File:Session_InteractingWithQuestions.png]] | ||
The Host can click on any message in Chat or question in Q&A to direct it somewhere else, Report it to Security to review it or Delete it. | The Host can click on any message in Chat or question in Q&A to direct it somewhere else, Report it to Security to review it or Delete it. | ||
Anyone can Report only Hosts and Moderators can do something with the report. | Anyone can Report only Hosts and Moderators can do something with the report. | ||
Session_ReportView.png | [[File:Session_ReportView.png]] | ||
This shows the report view. | This shows the report view. | ||
Backstage_LeftTheStageModal.png | [[File:Backstage_LeftTheStageModal.png]] | ||
Hosts can remove people from the stage. A message will pop up to indicate success. | Hosts can remove people from the stage. A message will pop up to indicate success. | ||
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Attendees can raise their hands and be invited to the stage by being handed a microphone by the host. | Attendees can raise their hands and be invited to the stage by being handed a microphone by the host. | ||
Hosts can also reject their request. | Hosts can also reject their request. | ||
Session_RaisedHand.png | [[File:Session_RaisedHand.png]] | ||
Once an attendee has been handed a microphone, they will need to turn on their camera and microphone when they arrive on stage. To send them back to the audience, the host will click remove from stage. | Once an attendee has been handed a microphone, they will need to turn on their camera and microphone when they arrive on stage. To send them back to the audience, the host will click remove from stage. | ||
Session_RemoveAttendeeFromStage.png | [[File:Session_RemoveAttendeeFromStage.png]] | ||
15 minutes before the hour end your session. | 15 minutes before the hour end your session. | ||
# Click End Session | # Click End Session | ||
Session_EndSessionModal. | [[File:Session_EndSessionModal.png]] | ||
You will get a warning when you End a session. | You will get a warning when you End a session. | ||
# Click End session again on the modal | # Click End session again on the modal | ||
# Panelests and mods will be backstage with you, help them find the exit arrow in the top left and go to your next session | # Panelests and mods will be backstage with you, help them find the exit arrow in the top left and go to your next session | ||
Session_AttendeeExitSessionArrow. | [[File:Session_AttendeeExitSessionArrow.png]] | ||
After your shift, return to Discord and turn in your login so that the next Host can use them for their shift. | After your shift, return to Discord and turn in your login so that the next Host can use them for their shift. | ||
You can then rejoin the Convention using the Norwescon weblink. | You can then rejoin the Convention using the Norwescon weblink. | ||
Revision as of 22:22, 25 March 2021
Stage Management has a script for you to follow. This document is to help refresh your training in Airmeet.
Log into Discord 15 minutes before your shift. You will need to go to Discord #Stage Management to receive your Hosting login for your sessions, you received a link to the Discord server in your confirmation email. Once you receive your login and if you are currently in Airmeet, you will need to log out and login using the Host credentials.
As a Host, you can flag inappropriate comments, images, chats, etc. Being familiar with the Code of Conduct will help you ID that. Click the link to read Norwescon’s Code of Conduct, if you haven’t already: https://www.norwescon.org/con/memberships/policies-and-guidelines/code-of-conduct/
After logging in and before the session starts, invite the Moderator and Panelists to the stage. Make the Moderator a co-Host. You can have up to 10 people on the stage at any time.
When you first bring the Panelists and Moderator to the stage, they will be brought into the Back stage area. All conversations there are private and are not shared with the Attendees (audience),
To invite people to the stage, click on their profile image.
NOTE: The above and next few screens are actual sessions. They are being used to show you, the Host how to invite Panelists to the stage.
The below image is what Panelists and the Moderator will see in the lower left corner of the screen when they are first brought into the session.
People In Session
You can see details about people by hovering over them.
File:Session PeopleInSessionHover.png
To invite people to the stage, the Host or the co-Host will click on their profile image.
You get a menu to invite them to the stage or block them.
After clicking invite to stage, the Host sees the message Awaiting a response.
This is what the speaker sees when they are invited to the stage.
They have to click the Accept Invite button to be brought up to the stage.
Making Someone a Co-Host
(insert directions here)
Once you have made someone a co-Host, will get the above message.
NOTE: The button in green; Resume Session. This is the button you would click to start the session after pausing it.
Pinning Speakers to Spotlight Them
To stop the focus from switching during a session you can pin speakers to the stage. This works best with 4 our fewer pins.
Hover over a speaker to pin them to the session.
Layout of the screen was changed so everyone could see each other.
Hiding Yourself (Hosts & Co-hosts only) Just before the session starts, the Host will hide themselves.
- Click eye Menu_eye-HideYourself.png icon to do this.
Then they will click the Hide me button.
Host View During Session
As a Host and during a session, this is the view you have.
- NOTE: Live tag to the bottom left of the screen and the Rec tag is in red, which means the session is being recorded.
- On the ribbon above, note that you can Take a Break to pause the session. This puts everyone on stage into the Back stage if you or they need to speak privately.
- On the same ribbon is the End session button. You will click this when the session is over. You will get a warning message if you truly want to end the session. Once ended, it can’t be restarted.
Speaker View Before Session
As a speaker, this is the view you see.
Speaker & Host Backstage View On Arrival
Once you are invited to the stage and before the session starts, you will get the above message. Click the x in the corner to close it
Working With Screen Sharing
Screen has been shared by the Host.
icon is what you would click to share your screen.
To make the shared screen large, click the arrow box in the upper right corner of the shared screen.
The screen after you have expanded it.
The speakers can be minimized to see the whole shared image by clicking the underline in the upper left corner of the speaker video strip.
Use 
icon to exit the full screen mode. It’s in the upper right corner.
Starting a Session
- The host will click the Start Session button in the upper ribbon.
- Everyone gets a 10-second warning that it will be starting. The yellow task bar gives you a countdown to when it will start.
- Continue waiting until you see confirmation that everyone is connected (no messages in bottom left of screen).
File:Session Video.png A session with a Video that can be shown.
The host viewing this session is on the Q&A tab, note post a question at the bottom. There is a new post in the conversation tab, note yellow dot.
The Host can click on any message in Chat or question in Q&A to direct it somewhere else, Report it to Security to review it or Delete it.
Anyone can Report only Hosts and Moderators can do something with the report.
This shows the report view.
Hosts can remove people from the stage. A message will pop up to indicate success.
Allowing Audience Members To Speak
Attendees can raise their hands and be invited to the stage by being handed a microphone by the host.
Hosts can also reject their request.
Once an attendee has been handed a microphone, they will need to turn on their camera and microphone when they arrive on stage. To send them back to the audience, the host will click remove from stage.
15 minutes before the hour end your session.
- Click End Session
You will get a warning when you End a session.
- Click End session again on the modal
- Panelests and mods will be backstage with you, help them find the exit arrow in the top left and go to your next session
After your shift, return to Discord and turn in your login so that the next Host can use them for their shift. You can then rejoin the Convention using the Norwescon weblink.